Policy Name: Affiliated Organizations (Non-Student)

Policy Status: Active

This policy applies to non-student employee organizations. The affiliation of California State University San Marcos with organized members of the community is one method by which the campus fulfills its mission. Cal State San Marcos welcomes the opportunity to develop such relationships that recognize its values and vision, and enhance the learning experience of its students. Students of Cal State San Marcos may organize based upon mutual interests and goals under the auspices of the Office of Student and Residential Life and the California State University San Marcos Associated Students, Inc. Non-student organizations that desire to be affiliated with the campus may organize under the sponsorship and guidance of a campus college or department. Approval to sponsor a non-student affiliated organization must be requested in writing on an annual basis by an officer of the organization and the sponsoring college or department, endorsed by the division, college or department’s division Provost or Vice President, and then forwarded to the Chief Financial Officer/Vice President Finance and Administrative Services (CFO/VPFAS) or designee. It is the CFO/VPFAS’S responsibility to bring the request forward for the President for consideration and decision. In seeking such a relationship, each organized group will also acknowledge and accept the responsibilities associated with their formal recognition as an affiliated member of the campus community. Individuals, groups or organizations that have not been officially recognized by the University may not use the University’s name, seal, logo or any other symbol adopted by the University, including landmarks or variations of any of these, to promote themselves or their activities nor may they use the University’s facilities or services, or in any way associate themselves with the University. 

The policy and subsequent procedure apply to all areas of the campus community and to all non-student organizations seeking affiliation with the campus. The process is managed by the Chief Financial Officer/Vice President Finance and Administrative Services or his/her designee. Revisions to agreements with affiliated organizations are the responsibility of Procurement and Contracts, and will be reviewed by the CFO/VPFAS. The President has sole decision authority to approve agreements with affiliated organizations. This policy does not apply to President’s advisory councils.