Official CSUSM Policies and Procedures

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Procedures: Online Version

Procedure Name: Smoking on Campus

Procedure Status: Active

 Print version   Text version
  
  
Related Policy: Smoking On Campus 
Responsible Division:  
Approval Date: 4/5/2004 
Originally Implemented: 5/8/1995 
Implementation Date:  
Revised Date: 2/6/1996
Procedure Status: Active 
Signature Page: http://www.csusm.edu/fas/Policies&Proc/SmokingOnCampus-Proc.pdf 
Notes:  
 
I. DESIGNATED SMOKING AREAS
 
A. Campus Facilities
 
Cal State San Marcos chooses to limit the areas on campus where individuals may smoke. Consideration is given to recognized current smoking gathering areas and areas that will limit the smoke-filled airstreams from entering campus buildings. Please see Attachment I for the locations of these designated areas.
 
B. Campus Residences
 
Campus residences, which may include residences for students, faculty, or staff, will conform to the Smoking on Campus policy by designating smoking locations. These locations will be identified and the information disseminated to the residents in the resident handbook.
 
C. Campus Events
 
University event managers and sponsors shall ensure that an area outside and away from outdoor fixed seating provided for participants and spectators shall be designated for smoking. Communication of this policy through event promotion, programs and ticket sales is the responsibility of the hosting organization.
 
II. FILING A VIOLATION OF POLICY
 
Individuals who are either not comfortable addressing the issue with the violator, or who do not achieve the desired results may file a Report of Violation of Policy on Smoking on Campus form with Risk Management & Safety (RM&S), stating that the campus policy regarding smoking on campus was or is being violated. Please refer to Attachment II for a copy of this form, which may also be found on the RM&S web site at: http://www.csusm.edu/rms/
 
In general, the form requests information on the location of the violation, the date and time, how many people were involved, names of those individuals if known, and the contact information of the person filing the report. The submitter’s information is used to respond to and verify the information in the Report of Violation of Policy on Smoking on Campus.
 
III. PROCESS FOR HANDLING VIOLATIONS
 
A. Students
 
RM&S will refer student violations to the Dean of Students Office, which will follow accepted university student conduct procedures.
 
Violations in the residence halls will follow procedures outlined in the resident handbook provided to all residents. As appropriate, coordination with the Dean of Students Office will be solicited.
 
B. Faculty/Staff
 
1. Faculty/Staff who violate the policy will be sent an email, copying their supervisor, which includes the Smoking on Campus policy for their reference.
 
2. If there is a second policy violation, the employee will be contacted by telephone to encourage their cooperation.
 
3. Violation of Government Code Sections 7596-7598 is a misdemeanor. As such, further violation of the campus policy may be referred to University Police.
 
IV. EDUCATION
 
The campus will publish information regarding its policy, Smoking on Campus, in various formats, which may include the Pride student newspaper, TRACKS, electronic announcements, University Village Resident Handbook and new student and employee orientations. Campus policies are also available on its website at: http://lynx.csusm.edu/policies/
 
In addition, various campus departments and interest groups may occasionally provide information and assistance to individuals who wish to quit smoking through health fairs, meetings, etc. Students are referred to Student Health Services for information and resources, and employees are referred to their healthcare providers.
 
V. RECOMMENDATIONS TO AMEND OR ADD TO DESIGNATED SMOKING AREAS
 
Any member of the campus community may submit to Risk Management & Safety recommendations to revise the locations of the designated smoking areas on campus. Risk Management & Safety will work with the offices of Planning, Design & Construction and Facility Services to review any recommendations. Approval for proposed changes will be requested by Risk Management & Safety from the President’s Cabinet through the Chief Financial Officer & Vice President for Finance & Administrative Services Office